Documentation is to be completed and sent to the first Abu Dhabi port of arrival via email or fax to the port VTS or via the ship's agent at least 48 hours in advance of the ETA.
The Uniform Masters' Report should be completed and signed and given to the pilot when he boards the vessel at the pilot station.
Reporting a land-based incident
When to use this form
A. All kinds of land – based incidents as mentioned in the instructions below (3A-3G) that occur within ADPC-administered area
B. Any land – based incident that occurs within Non-Resident Stockholder Facilities which may impact ADPC's Port waterfront
The land-based incidents that must be reported are:
A. Loss of life
B. Missing person
C. Release or discharge of hazardous material
D. Injury to a person requiring medical treatment
E. Contagious diseases that contribute to the high risk of death, or emotional or physical impairment
F. Any incident likely to result in environmental pollution or damage
G. Any incident resulting in damage to property or other Consequential Business Loss in excess of AED 25,000. Damage costs include the cost of labour and materials to restore the property its previous condition.
H. Any incident that may impact reputation ie. on local and national stakeholder relations
Reporting Marine Incidents
When to use this form
A. The master or person in charge of Vessel , Mobile Off shore Drilling Unit (MODUs) or Floating Unit is required to report an marine Incident, near miss and/or marine pollution incident as mentioned in the instruction (3A to 3K) below that occur within ADPC Port Water Limits
B. The master or person in charge of a vessel owned and managed by ADPC is required to report an marine incident, near miss and/or marine pollution incident as mentioned in the below instruction (3A to 3H)
C. Diving casualties as mentioned in instruction (4A and 4B) below.
3. The kinds of Marine Incidents, Near Misses and Marine Pollution that must be reported immediately and documented via this form:
A. Any incident or near miss affecting the safety of the vessel, such as collision, fire, running aground, damage, malfunction or breakdown, flooding or shifting of cargo, any defects in the vessel’s steering devices, hull, structural failure, or any other damages
B. Any incident which compromises vessel safety, such as failures likely to affect the ship’s manoeuvering capabilities or seaworthiness, failure or damage to fixed fire extinguishing systems, lifesaving equipment or bilge pumping systems
C. Loss of a person from the vessel
D. Loss of life
E. Injury to a person requiring medical treatment
F. Contagious Diseases onboard vessel that contribute to the high risk of death or emotional or physical impairment
G. Any situation likely to result in pollution of the waters or shore from the vessel
H. Release or discharge of hazardous material from vessel
I. Any oil slick or other polluting materials, containers and/or packages seen drifting at sea
J. Any incident or near miss during berthing, un-berthing, cargo handling (loading and unloading), or bunkering including oil transfers
K. An occurrence not meeting any of the above criteria but resulting in damage to property (asset)
NOTICE: MODUs and Floating Units are vessels and required to report the above incidents